Human Resources Administrative Assistant

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Human Resources Administrative Assistant to join our team in St. Louis. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

We are seeking a detail-oriented and reliable Human Resources Administrative Assistant to support our in-office Human Resources operations in St. Louis. This full-time position is ideal for a candidate who thrives in a fast-paced professional environment, enjoys working behind the scenes to ensure accuracy and organization, and brings a strong sense of ownership to their work.

Under the supervision of the Human Resources Operations Director, the Human Resources Administrative Assistant provides administrative support to the Human Resources team and ensures seamless coordination of key functions, including employee records, expense processing, and onboarding logistics. This role plays a critical part in delivering accurate, high-quality support that strengthens the experience of all attorneys and staff at the Firm.

Key Responsibilities

• Drafts and prepares Human Resources-related correspondence, including offer letters, onboarding/offboarding documents, and verification letters.
• Provides administrative support to Human Resources leadership, including reports, presentations, expense tracking, and budget support.
• Schedules appointments and coordinates department calendars and meetings.
• Maintains electronic personnel files and audits employee records for completeness and compliance.
• Prepares welcome materials for new hires and distributes accordingly.
• Processes department expenses and invoices; generates travel and reimbursement reports.
• Assists with preparing presentations and ad-hoc projects as needed.

Knowledge, Skills, and Abilities

• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); ability to learn new technologies.
• Strong attention to detail, excellent organizational skills, and commitment to high-quality work.
• Positive, collaborative attitude and ability to exercise sound judgment.
• Professionalism and discretion when handling confidential information.
• Ability to manage multiple tasks and adjust to shifting priorities.
• Excellent written and verbal communication skills.
• Comfortable working in a fast-paced, team-oriented environment.

Education and Experience Qualifications

• High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, or related field preferred.
• At least one year of administrative experience required; prior experience in Human Resources or professional services preferred.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Vacation Time
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care