HR & Finance Assistant

Description

Are you a highly independent and proactive professional with a keen ability to anticipate the needs of others? Do you excel at adapting to schedules ahead of being asked, driven by an unwavering commitment to detail and meticulousness in your work? If you are the type of person who thrives on taking the initiative, often working autonomously and can seamlessly collaborate with a diverse team, we have an exciting opportunity for you. As our HR & Finance assistant you will enjoy a role that encourages autonomy, allowing you to take the lead in your role while ensuring that you're in sync with our team. If you're quick to connect with others, comfortable tackling tasks with minimal instruction, and unafraid to ask questions when necessary, we invite you to consider joining our dynamic team. Your exceptional independence and proactive nature will be essential in helping us achieve our goals and maintain a smoothly running office environment.

Duties

• Provide administrative support to the office staff and management team
• Manage and maintain office supplies, ordering and inventory
• Answer and direct phone calls, take messages, and respond to inquiries
• Greet visitors and direct them to the appropriate person or department
• Assist with scheduling and coordinating events and meetings
• Handle incoming and outgoing mail, including sorting, distributing, and organizing documents
• Perform data entry tasks, such as updating databases and spreadsheets
• Assist with filing and organizing paperwork
• Assist with HR , Benefit and payroll tasks
• Assist with onboarding new team members
• Assist with daily reconciliation, cash management and deposits
• Interface with vendors and reps to get quotes and reduce costs
• Maintain and improve employee culture activities

Requirements

Qualifications

• Proven experience as an office administrator or in a similar role
• Proficient in using Google Suite (GSuite, Docs, Sheets, Slides, Gmail, Calendar)
• Ability to learn new technology and adapt into the office to improve efficiency
• Knowledge of medical office procedures is a plus (e.g., medical receptionist experience
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively
• Proficient in data entry and typing skills
• Ability to maintain confidentiality of sensitive information

Please note that this is not an exhaustive list of duties and qualifications. The successful candidate may be required to perform additional tasks as needed. The job description emphasizes the need for a highly independent and proactive individual who can anticipate needs and work autonomously, as well as collaborate effectively with a diverse team. If you possess the necessary qualifications and thrive in a dynamic, self-driven work setting, we warmly invite you to consider joining our team. Our organization is renowned for its "work hard, play hard" ethos, and we love celebrating achievements through exciting company-wide events. If you're a highly organized individual with exceptional communication skills and a knack for effective multitasking, we strongly encourage you to explore the opportunity to become our next HR and Finance Assistant.   

We invite all applicants to complete the following assessment: https://assessment.predictiveindex.com/W0e/d7c3d439-af0c-49e3-9793-db8c02bbed98?type=candidateba